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The Teleconference: Top Ten Secrets To Hold A Successful One
As you may know, the teleconference is how a lot of people today hold meetings. The teleconference allows people to keep track of whatever's going on at their companies and empowers them to make decisions without requiring them to make a tiresome journey to the workplace. Of course, you need to make sure that the teleconference is actually able to provide you with the power to communicate. Here are the top ten secrets to holding a successful teleconference:
1) Technology – In order to make sure that the teleconference actually goes as you want it to, you need to make sure that the media you use allows you to communicate effectively. This should not be translated as "you need to buy the newest technological implements available in the market". You need to look at this as "the technology you use should allow both of you to communicate what you want to communicate". This means you ought to look for matching teleconference equipment or services.
Matching teleconference technology will help you make sure that no misunderstanding occurs simply because one person has a faster connection than the rest. You should also make sure that the technology is simple and easy to use. You do not want to lose your business simply because you couldn’t hear what the other party was talking about.
2) Minimal participants – You should know that talking to one person is substantially easier than talking to three. A typical teleconference involves 3-6 people. You need to make sure that you are able to reduce the number of people participating in the teleconference to this number. By limiting the number of people joining the teleconference, you will be able to make sure that you are actually able to listen and understand what each person is trying to say.
3) Record – Although a teleconference is designed to empower people to make sure that they are able to attend important meetings wherever they are, there are still certain instances when everything does not go as planned and people are unable to attend. In order to still ensure that the absent person will understand the decisions made during the teleconference, you might want to make a record of the proceedings.
4) Use your voice- You need to learn how to properly use intonation and volume in order to emphasize points in any statement you make. Remember: common teleconferences do not allow people to judge your emphasis using your body language or facial expression. Usually, your voice is your only weapon in making sure that people actually understand what you are trying to say.
5) Take turns – You need to conduct a teleconference properly. You ought to make sure that each person participating is heard and understood properly. Don't ask questions like "does anyone have an opinion?" this leaves the door wide open and cues everyone to start talking at once. Ask specific people what they think so they can respond individually and in turn.
6) Stick to the agenda- The time of a teleconference is usually limited. Because of this, you need to make sure that a topic is covered properly before you move on. Do not get lost in different byways, stick to the main route you have planned beforehand. You need to have an agenda and remain with it. Other issues may be resolved later if there is still time.
7) Remember who's joining you – The key to holding a successful teleconference is to include everyone. Although video teleconference allows you to recall exactly who has joined you, audio teleconferences usually need you to tape a note to the speakerphone or including a reminder in your notes. This way, people will be encouraged and not bored.
8) Identify yourself – Since you are able to forget the people joining the meeting, you should assume that your voice is not as memorable as you think. Try to practice identifying yourself when you speak.
9) It is a meeting – You need to remember that the teleconference is not just a phone call, it's a meeting. Be formal and pay attention. Envision yourself in the same room as the other people if you can do so.
10) Silence – You need to make sure that people can actually hear what you are saying. Maintaining silence is crucial to this. Remember, you can't just cover one ear and hope the other party can't hear the noise in your office.
This wraps up the top ten secrets to holding a successful teleconference.
Article Source: MxGet Article Directory
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